Quiet Tools for Loud Worlds
AI-powered workflows that respect your time. Welcome to Mentavia, where we design digital products that enhance cognition without noise. In a world of constant alerts and shifting tabs, our systems bring clarity, minimalism, and automation to your daily mental load. Mentavia tools don’t ask for your attention — they amplify your deep work instead.
Founded by a team of cognitive scientists, UX minimalists, and ex-product leads from productivity startups, Mentavia was born from one shared observation:
"Most tools distract more than they help."
We’re not trying to reinvent your day. We’re here to remove friction from the way your brain processes work.
- Our approach combines:
- - Lightweight UI that disappears when not needed
- - Modular design that plugs into existing systems
- - AI that prioritizes by cognitive load, not just deadlines
- - Zero-inbox architecture that simplifies inputs from all channels
- We serve product teams, solo builders, and hybrid collectives who want less complexity and more presence in their day-to-day flow.
More Thinking, Less Clicking
Mentavia is built to reduce decision fatigue — not increase “productivity metrics”.
We develop minimal, deeply integrated systems that offload repetitive cognition.
Instead of adding features, we subtract friction.
Key capabilities:
AI Prioritizer
An adaptive engine that maps your tasks by mental energy, not just deadlines. Wake up, open your dashboard — and know exactly where to start.
Context Chains
No more switching tabs to remember why you saved that link. Our note system ties thoughts, sources, and goals together.
Interface Distiller
Mentavia simplifies third-party tool layouts (like Notion, Trello, Gmail) into visual modes based on focus state.
Smart Loops
Auto-checks unfinished threads and proposes next steps weekly — without nudges or gamification.
Focus First API
Integrates into your current setup (Slack, Google Workspace, ClickUp) without stealing attention. If it's not critical — it waits.
My Education
Bachelor Degree – Mutation Media
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2005 - 2013Master Degree – Mutation Media
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2005 - 2013School Of Science– Mutation Media
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2005 - 2013MIT – Mutation Media
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2005 - 2013Voices From the Quiet Room
What happens when the tools get out of the way.What happens when the tools get out of the way.
Design Skills
Development Skills
How Our Clients Use Mentavia
Real workflows. Real silence.
We partner with remote-first teams, distributed founders, and early-stage creatives to build systems that feel like space, not clutter.
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Use Case: QuietOps for a Startup Accelerator
A startup bootcamp used Mentavia to organize investor communications, founder notes, and OKR alignment — without a single new dashboard. Result: 32% drop in cognitive context-switching.
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Use Case: AI-Powered Journal for Neurodivergent Users
We prototyped a private journaling assistant that learns thinking patterns and reflects structured outputs. Zero chatbots, no bias. Just mental mirrors.
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Use Case: Custom Visual Stack for Indie Game Dev Studio
Simplified task matrix, color-coded weekly modules, and ambient reminders. Artists now check status once a day — not every hour.
We’re Architects of Calm Systems
Mentavia is a remote-first team of systems thinkers, UX minimalists, and cognitive design pioneers.
Our collective background spans:
Our collective background spans:
- – Interface architecture at Trello, Basecamp, and Notion
- – Applied cognitive science research in decision making and flow states
- – Workflow automation for early-stage teams and indie creators
We work asynchronously across 4 time zones — applying our tools on ourselves first.
Because if a system doesn’t serve its own creators, it won’t serve you.
Some of us you might know.
Most of us prefer to stay quiet and let the tools speak.
Ready for a Lighter Workflow?
Let’s map what clarity looks like for you.
We don’t have a sales pipeline. We have conversations.
If you want to work with us — whether it’s a full implementation, a strategy sprint, or custom tools — start here:
- Email: contact@mentavia.pro
- Registered Company: Mentavia Systems LLC
- Location: Remote / EU-based (Legal HQ: Tallinn, Estonia)
We reply within 48 hours.
And if we’re not the right fit — we’ll still point you in the right direction.